Menlo Park Can Learn A Lot About Community-Driven Grade Separation Planning from Palo Alto (Part 1) | Creating A More Vibrant Menlo Park | Dana Hendrickson | Almanac Online |

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Menlo Park Can Learn A Lot About Community-Driven Grade Separation Planning from Palo Alto (Part 1)

Uploaded: Oct 14, 2019
Neighboring cities Menlo Park and Palo Alto use strikingly different planning processes for new major civic projects like parking structures and grade separations, and these reflect very different city attitudes about the planning roles of government and residents, and the value each city places on community engagement. The different approaches are important, as the design of a city planning process has a big impact not only on decisions and outcomes, but also on the experiences of city leadership, staff, residents and local businesses. Palo Alto’s community-centered planning produces an environment where the Palo Alto City Council has a strong understanding of alternative solutions, major trade-offs, and community needs and preferences; but unfortunately, the Menlo Park’s engineering-driven planning system denies its City Council this essential information.

Last Thursday I attended a meeting of the Palo Alto Expanded Community Advisory Panel (XCAP). The Palo Alto City Council gave this group of fourteen Palo Altans and stakeholders the responsibilities to evaluate all the information associated with a final set of grade separation alternatives and for recommending a preferred grade solution - all by April 2020. The XCAP acts as a Brown Act body that communicates directly to the City Council. The group is required to employ a transparent (public) consensus-driven planning process that fairly addresses conflicting community views. The creation of the XCAP illustrates how Palo Alto proactively solicits community input and feedback.

Here are important benefits that Palo Alto 's planning process can produce. Most are currently far beyond Menlo Park's reach.

• The selected solution best serves the needs of BOTH the entire community and
individual neighborhoods.

• The community can easily stay well-informed and understand the rationale for all significant trade-offs the City Council makes.

• The community knows its interests and concerns were fairly and transparently considered. This minimizes frustrations and divisive behavior.

• The community is more receptive to approving project funding.

• The city takes advantage of knowledgeable and talented community members who are either unable or uninterested in joining city commissions.

• The city is in a stronger position to negotiate with necessary partners, e.g., Caltrain.

• The city is in a strong position to obtain needed funds from county, state and federal sources.

• Large and complex civic projects often generate “second-guessing” once started. Community outreach and engagement in the planning process can reduce the frequency and severity of these disruptive demands on the City Council.

Here are some of the ways Palo Alto currently engages its community in the project planning process for grade separations:

• The XCAP advisory committee is expected to proactively collect resident input and feedback and make recommendations.

• Residents are encouraged to participate in both REGULAR city council project reviews and REGULAR XCAP meetings.

* Palo Alto is evaluating ALL potential grade separation alternatives - tunnel, viaduct, vehicle underpass and hybrid (raises tracks and lowers streets) - at each of four crossings.

• The city has a dedicated grade separation website that enables residents to easily understand the planning process plus project history, progress, and schedules.

• The city also has a grade separation blog that provides regular project news and updates.

Here are the ways Menlo Park currently engages its community in the grade separation planning process.

• Menlo Park does not have a community advisory council. (A small group of residents has attempted to informally fill this gap for the past two years, spending hundreds of hours on research, analyses and recommendations, but it has had little impact on city decisions.)

• Only two city council project reviews were held in 2019 (January and July) and none are scheduled for the rest of the year.

• Only one Rail Subcommittee meeting was held in 2019 (July) and none are currently scheduled for the rest of the year.

* Menlo park is NOT evaluating all possible grade separation alternatives .Unfortunately, residents have NOT had the opportunity to fairly evaluate viaduct designs and compare them three studied alternatives. In January 2018 the city council directed city staff to develop a proposal for the study of alternatives that would fully elevate tracks between Glenwood and Ravenswood. After almost two years no study has been approved and residents cannot be confident that they will have the opportunity to evaluate a potentially better solution than the one that is currently preferred by the city council.

• The Menlo Park city website does not provide residents convenient ways to stay informed about its grade separation project. Instead, dozens of links offer access to a large collection of individual meeting agendas, reports, minutes and videos; consultant presentations, project documents, and emails in the City Council archive. There are very few user-friendly communications tools.

• There is no convenient way for residents to understand the overall workplan for this project, and many key milestones remain unscheduled.

I appreciate the steady hard work and contributions of the Menlo Park City Council and city staff. Too often their work is both difficult and thankless. They must deal with an endless stream of operational city items and evaluate lots of challenging proposals for new private developments like the huge expansion of the Facebook campus. Unfortunately, this work leaves little bandwidth for planning large and complex civic projects. Add to this the fact the city’s existing planning process is unnecessarily burdensome and it’s easy to understand why our community is denied excellent opportunities to stay well-informed and make contributions. I have observed this not only with the grade separation project, but also with the earlier El Camino Corridor Study and the stuttering investigations of additional downtown parking, e.g., parking structures. Also, most of the civic improvements our community proposed in the Downtown Specific Plan in 2012 have not been implemented.

I recommend that the Menlo Park City Council adopt a truly community-driven planning philosophy and process and implement many of the tools used by Palo Alto. A good start would be to talk to Palo Alto’s council members and city manager, and then assign community outreach responsibilities to a dedicated marketing communications staff member.

What is it worth to you?


Posted by charles reilly, a resident of another community,
on Oct 15, 2019 at 5:49 am

Actually, every retired Engineer in Palo Alto has a different design for the grade crossings. Tunnels, overpasses, shuttle trains and nuclear-powered steam engines! Long ago, other cities like San Bruno and San Carlos implemented simple, economical solutions that do not require boring machines or a re-build of the entire downtown area (and all the cross-streets). Time to stop fussing and start building ....

Posted by Grass is greener but took fertilizer, a resident of another community,
on Oct 15, 2019 at 7:55 am

If it's any consolation, Palo Alto has been struggling for years to actually involve the community in a real process.

The original Citizen Advisory Panel was set up in 2018, but it had no power. Residents complained and Palo Alto Staff blamed the consultants and fired them. They then expanded the committee - but again, no power. It was a check the box process. Residents complained. It wasn't until very recently that the City Council stepped in again to empower the XCAP. Let's hope the new group can succeed - it takes a lot more than one empowered group to get this kind of stuff done. They'll need support from the community and the elected leaders.

Most of the grade separations built on the Peninsula were because some enlightened politicians saw the problems, banded together and lobbied the State for a grade separation money to build them. If Caltrain is going to succeed, we need something similar across all the cities that need grade separations. Otherwise, all the cities will keep squabbling and fighting each other for money - and Caltrain can't improve the system unless everyone gets the grade seps done.

But a community driven process is essential. People now understand that infrastructure projects and their location really matter. Getting it right is not just about being thoughtful - it's also about driving the community support needed to advocate for the funding necessary. It's slow and messy, but in the end, it is worth it.

The community needs to step up and advocate for a better process - otherwise, the Cities will take the cheapest and fastest alternative with no regard for the community concerns.

Perhaps these are the kinds of projects that will get residents to join together and build things we are proud of instead of getting involved in the partisan infighting that seems to be the norm nowadays. Can't we all just get along and work towards the greater good?

Posted by PAer, a resident of Menlo Park: Central Menlo Park,
on Oct 15, 2019 at 8:55 am

MP is the worst when it comes to the grade separation issue. Agreed. Palo Alto isn't much better.
The “community" has varying needs which makes consensus difficult. So to say it's the community vs. the city council / admin. Isn't really fair. Its people in the community who have pushed their agenda by getting on the council or commission etc... vs those who haven't. That's how most cities work.

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